Background

Rochester Bridge Trust understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits our websites, www.rbt.org.uk and www.rochesterbridgetrust.org.uk (“Our Sites”) and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Sites. If you do not accept and agree with this Privacy Policy, you must stop using Our Sites immediately.

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

“personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to us via our Site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act (2018) and UK GDPR.

“We/Us/Our” means Rochester Bridge Trust, a registered charity in England and Wales (charity number 207100), whose registered address is The Bridge Chamber, 5 Esplanade, Rochester ME1 1QE.

2. Information About Us

2.1 Our sites are owned and operated by Rochester Bridge Trust, a registered charity in England and Wales (charity number 207100), whose registered address is The Bridge Chamber, 5 Esplanade, Rochester ME1 1QE.

2.2 Our VAT number is 204 2048 19

2.3 Our Data Protection Manager is the Trust’s Archives & Records Manager: Alison Cable and can be contacted by email at alison.cable@rbt.org.uk, by telephone on 01634 846706 or by post at the above address.

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Sites. Our Sites may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

4. Your Rights

4.1 As a data subject, you have the following rights under Data Protection legislation, which this Policy and Our use of personal data have been designed to uphold:

4.1.1 The right to be informed about our collection and use of personal data;

4.1.2 The right of access to the personal data we hold about you (see section 8);

4.1.3 The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 10);

4.1.4 The right to be forgotten – i.e. the right to ask us to delete any personal data We hold about you;

4.1.5 The right to restrict (i.e. prevent) the processing of your personal data;

4.1.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);

4.1.7 The right to object to us using your personal data for particular purposes; and

4.1.8 Rights with respect to automated decision making and profiling.

4.2 If you have any cause for complaint about our use of your personal data, please contact us using the details provided in section 10 and We will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

5. What Data Do We Collect?

5.1 Subject to section 5.2 and section 9 (Cookies), we do not collect any personal data from you.

5.2 If you send us an email or submit a contact form, We may collect your name, your email address, and any other information which you choose to give us.

6. How Do We Use Your Data?

6.1 If we do collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the under Data Protection legislation at all times. For more details on security see section 7, below.

6.2 As noted above, we do not generally collect any personal data. If you contact us and we obtain your personal details from your email, we may use them to reply to your email;

6.3 You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.

6.4 Your personal details will not normally be disclosed to third parties. In some circumstances however we may need to disclose your personal details to a third party so that they can provide a service you have requested, or fulfil a request for information. Any information about you that we pass to a third party will be held securely by that party, in accordance with the Data Protection legislation, and used only to provide the services or information you have requested.

7. How and Where Do We Store Your Data?

7.1 We only keep your personal data for as long as we need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.

7.2 Your data will only be stored in the UK.

7.3 Data security is very important to us, and to protect your data we have taken suitable measures to safeguard and secure any data We hold about you (even if it is only your email address).

8. How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by us (where such data is held). Under the under Data Protection legislation, no fee is payable and we will provide any and all information in response to your request free of charge. Please contact us for more details using the contact details below in section 10.

9. How Do You Use Cookies?

Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site. For more details, please refer to our Cookie Policy.

10. Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact us by email at alison.cable@rbt.org.uk, by telephone on 01634 846706, or by post at The Bridge Chamber, 5 Esplanade, Rochester ME1 1QE. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you (as under section 8, above).

11. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.